Booking Requests - Vaughan Public Libraries

Book a Room / Space

Meeting Room Booking Request

USE OF BUILDINGS

Vaughan Public Libraries allows for the use of buildings by individuals, groups, organizations, and businesses whose conduct supports the Canadian Charter of Rights and Freedoms and the Ontario Human Rights Code.

Permission to use Vaughan Public Libraries’ facilities does not imply any endorsement of the aims, policies or activities of any group or individual.

Library facilities are available to all members of the public provided that they conduct themselves in a reasonable manner, as stated and posted in the Code of Conduct.

Selling and soliciting by the public shall not be permitted in the libraries, on library property, or at Library sponsored events without the permission of the Chief Executive Officer. Application for permission to sell or solicit on library premises must be made in writing to the Chief Executive Officer. If granted permission, the participating organization shall provide staffing for all hours of operation, all necessary equipment, supplies, monetary change and set-up in consultation with the Library Manager.

Meeting rooms may be rented by the community for the purpose of promoting the informational, cultural, learning and leisure needs of the community in the form of meetings, seminars and workshops, including fee-generating events. See List of Charges, Appendix A.

Vaughan Public Libraries will not rent rooms to political parties at the municipal, provincial or federal levels for the purpose of campaigning.

Community members may apply to host exhibits at Vaughan Public Libraries that enhance the culture and heritage of the community, and support the learning and leisure needs of a diverse community as outlined in the Exhibits Policy.

Vaughan Public Libraries has community information boards in each of its locations for the promotion of not-for-profit events and organizations within the community. All notices must be approved by library staff before posting. Any notices left for posting become property of Vaughan Public Libraries. Vaughan Public Libraries reserves the right to curate notices based on community interest, relevance to the Mission of Vaughan Public Libraries, and space.

Community Service Organizations (CSO) Policy

Application for Community Service Organization (CSO) Status

Meeting Room Capacities

Applicable Charges

Booking Request Form

All * fields are required.

*Choose a Location:

Organization Name:

*Contact Name:

*Address:

*Phone Number(Daytime):

*Phone Number(Evening):

*Email Address:

Library Card Number:

*Purpose of Meeting:

*Organization Category

Community Service Organization registered with the City of Vaughan (CSO)
Vaughan Resident
Vaughan Commercial Use
City of Vaughan
Other

Business Hours

*Preferred Date (YYYY-MM-DD):

*Start time:

*End time:

[Optional] Preferred Date 2 (YYYY-MM-DD):

[Optional] Preferred Date 3 (YYYY-MM-DD):

*Select room setup:

*# of people:

I hereby acknowledge that I have read, understand and agree to VPL's Operational Policy & List of Charges.

The personal information collected from you on this form will only be used for the purpose of making the bookings. Your personal information will not be shared with outside organizations, except as indicated in the Privacy Statement.

Creation Spaces

Bring out your inner maker in Vaughan Public Libraries’ three unique creation spaces: Make It, Create It, and Learn It. We welcome children, makers, entrepreneurs, artists and musicians of all ages to explore the newest technologies and tools in a friendly environment.

Explore these three Creation Spaces and book the spaces, equipment or services!

Exhibit Space Booking Request

VPL believes in providing access to cultural opportunities in the community by making exhibit space available to artists and community groups. Exhibit Space is available at the following locations:

Civic Center Resource Library
Dufferin Clark Library
Maple Library

Applicants may be asked to submit samples of their work before approval. Exhibit space will be allocated based on availability and identification of suitable display space at the discretion of VPL.

If you have an exhibit you would like to display at the library, please fill out the form below and a library staff member will contact you. Applicants should review the VPL Exhibits Policy before submitting their application below.

Study Room

All Vaughan Public Libraries have space for quiet individual and group study. Some locations have additional facilities.

Drop-in quiet study rooms (no card required):

First-come, first-served group study rooms (valid library card required):

Book Launch and Book Signing Space

Vaughan Public Libraries is committed to support our local literary talents’ writing efforts. We offer local authors and poets free space for book launches and book signings. Interested individuals are encouraged to submit a completed Book Launch and Book Signing Space Application Form to their preferred library location. Space will be allocated based on availability.

Meeting Room Booking Request

Creation Spaces

Exhibit Space Booking Request

Study Room

Book Launch and Book Signing Space

Books & Resources

Using the Library

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